{ "name": "Generate label PDFs from Google Sheets to Drive with SheetsToLabels", "nodes": [ { "parameters": { "content": "## Generate label PDFs from Google Sheets to Drive with SheetsToLabels\n\n**Who’s it for**\nTeams that keep label or badge rows in Google Sheets and want each ready row turned into a print-ready PDF stored in Google Drive.\n\n**How it works / What it does**\n1. **Set config** holds the SheetsToLabels `templateId`, layout, Drive folder ID, and spreadsheet placeholders.\n2. **Read Google Sheet** loads rows from your spreadsheet.\n3. **Build API body** maps sheet columns to template variables and builds a stable `Idempotency-Key`.\n4. **Generate PDF** calls SheetsToLabels and returns binary PDF under `data`.\n5. **Upload PDF to Drive** stores the file in your chosen folder.\n\n**How to set up**\n1. Create HTTP Header Auth: name `Authorization`, value `Bearer sk-your-api-key` ([API keys](https://sheetstolabels.com/settings/apikeys)).\n2. Connect Google Sheets + Google Drive OAuth credentials.\n3. Sync a Label Designer template to the cloud; paste `templateId` into **Set config**.\n4. Replace spreadsheet / sheet / Drive folder placeholders in **Set config**, then select them in the Google nodes.\n5. Align sheet column headers with template variable names (or edit mapping in **Build API body**).\n6. Test with one row, then add a Schedule or Sheets Trigger.\n\n**Requirements**\n- SheetsToLabels Business plan or API trial\n- Cloud-synced template for the same API key account\n- Google Sheets + Google Drive OAuth in n8n\n\n**How to customize**\n- Batch multiple rows into one `records` array for Avery-style sheets.\n- Set `layoutType` to `preset` and choose a `presetId`.\n- Write the Drive file URL back onto the sheet after upload.\n- Docs: https://sheetstolabels.com/docs/api/integrations/n8n", "height": 700, "width": 480, "color": 5 }, "id": "sticky-main-gs", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "typeVersion": 1, "position": [-980, -300] }, { "parameters": { "content": "### Step 1 — Trigger + config\nEdit placeholders only in **Set config**. Swap Manual Trigger for Schedule / Sheets Trigger later.", "height": 130, "width": 260, "color": 7 }, "id": "sticky-gs-1", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "typeVersion": 1, "position": [-560, 280] }, { "parameters": { "content": "### Step 2 — Read sheet\nPoint at your spreadsheet. Prefer a ready-status filter so unfinished rows are skipped.", "height": 120, "width": 240, "color": 7 }, "id": "sticky-gs-2", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "typeVersion": 1, "position": [-240, 280] }, { "parameters": { "content": "### Step 3 — Map + generate\nMaps columns → variables, calls SheetsToLabels. Keep response format = file. Never put the API key in the URL/body.", "height": 140, "width": 280, "color": 7 }, "id": "sticky-gs-3", "name": "Sticky Note3", "type": "n8n-nodes-base.stickyNote", "typeVersion": 1, "position": [80, 280] }, { "parameters": { "content": "### Step 4 — Upload\nUses binary `data`. Folder ID comes from **Set config**.", "height": 110, "width": 220, "color": 7 }, "id": "sticky-gs-4", "name": "Sticky Note4", "type": "n8n-nodes-base.stickyNote", "typeVersion": 1, "position": [460, 280] }, { "parameters": {}, "id": "gs-trigger", "name": "When clicking Test workflow", "type": "n8n-nodes-base.manualTrigger", "typeVersion": 1, "position": [-520, 40] }, { "parameters": { "mode": "manual", "duplicateItem": false, "assignments": { "assignments": [ { "id": "gs-cfg-template", "name": "templateId", "value": "custom-REPLACE_ME", "type": "string" }, { "id": "gs-cfg-layout", "name": "layoutType", "value": "single", "type": "string" }, { "id": "gs-cfg-preset", "name": "presetId", "value": "avery-5160-compatible", "type": "string" }, { "id": "gs-cfg-spreadsheet", "name": "spreadsheetId", "value": "REPLACE_SPREADSHEET_ID", "type": "string" }, { "id": "gs-cfg-sheet", "name": "sheetName", "value": "REPLACE_SHEET_NAME", "type": "string" }, { "id": "gs-cfg-folder", "name": "driveFolderId", "value": "REPLACE_DRIVE_FOLDER_ID", "type": "string" } ] }, "options": {} }, "id": "gs-set-config", "name": "Set config", "type": "n8n-nodes-base.set", "typeVersion": 3.4, "position": [-280, 40] }, { "parameters": { "documentId": { "__rl": true, "value": "={{ $('Set config').item.json.spreadsheetId }}", "mode": "id" }, "sheetName": { "__rl": true, "value": "={{ $('Set config').item.json.sheetName }}", "mode": "name" }, "options": {} }, "id": "gs-read-sheet", "name": "Read Google Sheet", "type": "n8n-nodes-base.googleSheets", "typeVersion": 4.5, "position": [-40, 40], "credentials": { "googleSheetsOAuth2Api": { "id": "", "name": "Google Sheets account" } } }, { "parameters": { "jsCode": "const cfg = $('Set config').first().json;\nconst item = $input.first().json;\nconst rowId = String(item.row_number ?? item.id ?? item.Name ?? Date.now());\nconst updatedAt = String(item.updatedAt ?? item.Updated ?? 'v1');\n\nconst layout =\n cfg.layoutType === 'preset'\n ? { type: 'preset', presetId: cfg.presetId }\n : { type: 'single' };\n\nconst variables = {\n name: item.name ?? item.Name ?? '',\n code: item.code ?? item.Code ?? '',\n qrUrl: item.qrUrl ?? item.QR ?? item.Link ?? ''\n};\n\nreturn [{\n json: {\n body: {\n templateId: cfg.templateId,\n layout,\n records: [{ variables }]\n },\n idempotencyKey: `gsheet-${rowId}-${updatedAt}`,\n fileName: `label-${rowId}.pdf`,\n driveFolderId: cfg.driveFolderId\n }\n}];" }, "id": "gs-build-body", "name": "Build API body", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [200, 40] }, { "parameters": { "method": "POST", "url": "https://sheetstolabels.com/api/v1/generate-pdf", "authentication": "genericCredentialType", "genericAuthType": "httpHeaderAuth", "sendHeaders": true, "headerParameters": { "parameters": [ { "name": "Idempotency-Key", "value": "={{ $json.idempotencyKey }}" }, { "name": "X-Integration-Source", "value": "n8n" } ] }, "sendBody": true, "contentType": "raw", "rawContentType": "application/json", "body": "={{ JSON.stringify($json.body) }}", "options": { "response": { "response": { "responseFormat": "file", "outputPropertyName": "data" } } } }, "id": "gs-generate-pdf", "name": "Generate PDF", "type": "n8n-nodes-base.httpRequest", "typeVersion": 4.2, "position": [440, 40], "credentials": { "httpHeaderAuth": { "id": "", "name": "SheetsToLabels API Header Auth" } } }, { "parameters": { "name": "={{ $('Build API body').item.json.fileName }}", "driveId": { "__rl": true, "mode": "list", "value": "My Drive" }, "folderId": { "__rl": true, "value": "={{ $('Build API body').item.json.driveFolderId }}", "mode": "id" }, "options": { "binaryPropertyName": "data" } }, "id": "gs-upload-drive", "name": "Upload PDF to Drive", "type": "n8n-nodes-base.googleDrive", "typeVersion": 3, "position": [680, 40], "credentials": { "googleDriveOAuth2Api": { "id": "", "name": "Google Drive account" } } } ], "pinData": {}, "connections": { "When clicking Test workflow": { "main": [[{ "node": "Set config", "type": "main", "index": 0 }]] }, "Set config": { "main": [[{ "node": "Read Google Sheet", "type": "main", "index": 0 }]] }, "Read Google Sheet": { "main": [[{ "node": "Build API body", "type": "main", "index": 0 }]] }, "Build API body": { "main": [[{ "node": "Generate PDF", "type": "main", "index": 0 }]] }, "Generate PDF": { "main": [[{ "node": "Upload PDF to Drive", "type": "main", "index": 0 }]] } }, "active": false, "settings": { "executionOrder": "v1" }, "meta": { "templateCredsSetupCompleted": false }, "tags": [] }