How to Print Labels Directly from Google Sheets
If you manage contact lists, inventory, or event guests in Google Sheets, you've probably searched for a way to print that data onto labels. Most people try to use Google Docs with the "Avery Label Merge" add-on, but often find it clumsy, limited in design, or difficult to align perfectly.
In this guide, we'll show you a better, faster way to print professional labels directly from your Google Sheets data—without wrestling with complicated add-ons.
Why Use Google Sheets for Labels?
Google Sheets is perfect for data management because:
- It's Collaborative: Multiple people can update the list at once.
- It's Cloud-Based: Access your data from anywhere.
- It's Live: No need to constantly export CSV files just to add one address.
The Old Way: Mail Merge with Google Docs
Traditionally, you would:
- Open Chrome and perform a Google Docs "Mail Merge".
- Install a third-party add-on.
- Format a table in Docs hoping it matches your label paper.
- Run a merge script.
- Wait and hope the alignment isn't off.
The New Way: SheetsToLabels.com
We built SheetsToLabels specifically to solve the frustration of the "Add-on" workflow. It connects directly to your Google Drive to read your spreadhseets.
Step 1: Prepare Your Google Sheet
Ensure your data has a header row. For example:
| Name | Address | City | Zip |
|---|---|---|---|
| John Smith | 123 Main St | New York | 10001 |
Step 2: Connect to SheetsToLabels
- Go to SheetsToLabels Label Designer.
- Click the "Google Sheets" icon in the data source panel.
- Authorize read-only access to your Drive files (we verify securely with Google).
- Select your spreadsheet file from the picker.
Step 3: Select Your Worksheet
If your file has multiple tabs (e.g., "Sheet1", "Guest List"), select the one containing your data. The tool will instantly load your columns.
Step 4: Design Your Label
- Choose a Template: Select standard sizes like Avery 5160, 5163, or enter custom dimensions.
- Drag and Drop: You'll see your column headers (Name, Address) on the left. Drag them onto the label canvas.
- Style It: Change fonts, add bold text, or insert images.
- Add Special Elements: Drag a "QR Code" block and bind it to a URL column in your sheet.
Step 5: Print
Click "Print PDF". We generate a single PDF file with all your rows formatted onto label sheets. Open it and print!
Pro Tip: Always make sure your printer scaling is set to "100%" or "Actual Size" to ensure the labels align perfectly with the precut paper.
Advantages Over Google Docs Add-ons
- Visual Editor: See exactly what your label looks like.
- QR & Barcodes: Generate scannable codes instantly.
- No Script Errors: Runs on our high-performance servers, not your browser's script engine.
Start printing from Google Sheets today at SheetsToLabels.com.