Create Name Badges from Excel and Google Sheets
Turn an attendee list into printable conference name badges, visitor credentials, QR check-in badges, or staff passes. Start with Excel, CSV, pasted rows, or Google Sheets, preview real attendee rows, and export a print-ready PDF before the registration desk opens.
Best for conferences, workshops, meetups, trade shows, school events, and visitor check-in lists
Useful for events, registration desks, and on-site check-in
Choose an event-badge template
Start with the badge look first. Use the simplified template flow for quick batches, or open the full designer when you need QR codes, logos, and custom badge artwork.
Use the full designer for conference badge templates, QR check-in codes, sponsor logos, photos, and custom event artwork.
Import attendee data
Bring in attendee names, companies, roles, badge types, and optional QR links from Excel, CSV, pasted rows, or Google Sheets.
| # | Attendee name | Organization | Role | Badge type | QR / ID | Actions |
|---|---|---|---|---|---|---|
| 1 | ||||||
| 2 | ||||||
| 3 | ||||||
| 4 |
1. Maya Chen
Northstar Labs · Speaker
2. Noah Patel
Studio Orbit · Attendee
3. Olivia Stone
Blue Harbor · Vip
4. Liam Carter
Summit Works · Staff
Pick the print layout
Use larger US Letter badge inserts, A4 badge sheets, or a single-badge PDF when your event team needs holders, card stock, or on-site printing.
Standard holder insert size for day events, meetups, seminars, and quick check-in.
Badges
4
Pages
1
Print at 100% scale, then cut or insert badges into holders.
Badge Sheet Preview
Check long names, organizations, and role lines before printing the full batch.
Letter Badge Sheet Preview (3 x 2 layout)
Works with attendee sources and print outputs event teams already use
A badge workflow for the night before an event
Event badge jobs are usually urgent: the attendee list changes late, names must stay readable, and the registration desk needs a clean PDF before doors open.
Start from the attendee list
Use the spreadsheet you already trust instead of copying names into a design file one by one.
Preview real badge rows
Check long names, company names, roles, and badge types before sending the batch to the printer.
Print sheets, not one-off designs
Export badge pages that are ready for A4, US Letter, Avery-style sheets, or cutting and inserting into holders.
Move up to QR-ready badges when needed
Use the full designer when the event needs check-in links, attendee IDs, QR codes, sponsor logos, or branded credential artwork.
Where event badges create the clearest value
A dedicated event-badge page should target organizers with a real print deadline and a spreadsheet full of attendee rows.
Generate attendee, speaker, sponsor, exhibitor, staff, and VIP badges from one registration export.
How to make event badges from a spreadsheet
Use the simplified badge flow when speed matters, then open the full designer for QR or branded credential layouts.
Choose a badge-style template
Start with a clean event badge layout so the attendee name, organization, and role are already prioritized.
Import attendee rows
Upload Excel or CSV files, paste rows, or connect a public Google Sheet exported from Eventbrite, Cvent, Airtable, Google Forms, or your own registration system.
Style names and badge details
Adjust font size, color, alignment, and visible fields so badges remain readable at the registration desk.
Export the badge PDF
Preview the full sheet, check edge-case rows, and export a PDF for office printing, badge inserts, or card-stock cutting.
Popular conference badge sizes for A4 and US Letter printing
Choose a badge size before export so the PDF matches your inserts, holders, cardstock, or on-site printer workflow. For the full walkthrough, read [How to Print Name Badges from Excel, Google Sheets, or Eventbrite](/blog/how-to-print-name-badges-from-excel-google-sheets).
4 x 3 inch badge inserts
Use 4" x 3" event badge inserts when you need readable names for conferences, meetups, workshops, and day events. Export on US Letter or A4 sheets, then insert into vinyl holders.
4 x 6 inch portrait credentials
Use 4" x 6" badges when the event needs larger speaker, VIP, sponsor, staff, or QR check-in credentials with more visual hierarchy.
QR code event badges
Add a qr_code, check-in URL, attendee ID, or vCard column to your spreadsheet and preview QR-ready badges before printing.
Late registration and reprints
Keep the attendee list in Excel or Google Sheets, import the latest rows, preview edge cases, and export a fresh badge PDF without rebuilding a Word mail merge.
Name badge features for Excel, Google Sheets, and last-minute changes
The badge flow is built around attendee rows, badge types, QR values, print sheets, and last-minute registration changes.
Spreadsheet-first badge data
Import attendee names, organizations, roles, ticket types, table assignments, and attendee IDs from Excel, CSV, pasted rows, or Google Sheets.
Badge sheet preview
Preview the full print sheet before export so long names, sponsor names, and role lines do not surprise the event team on paper.
QR and attendee ID pathway
Route QR-heavy jobs into the full designer where attendee links, IDs, check-in URLs, and branded artwork can be placed precisely.
Multiple badge outputs
Support compact name tags, larger badge inserts, A4 sheets, US Letter sheets, and custom conference badge layouts as the feature matures.
Name Badges from Excel FAQ
Common questions before you print attendee badges.
For quick sheet-style badges, start with this simplified flow. For QR codes, sponsor logos, photos, or exact conference badge dimensions, open the conference badge template in the full designer.
Still have questions?
If you couldn't find the answer you're looking for, please feel free to ask us!
Create your next badge batch from a spreadsheet
Import a few attendee rows, preview the sheet, and decide whether the simplified badge flow is enough or the full conference badge designer is the better fit.